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Job Description

Job Title: Executive Director

Status: Exempt, Full-time

Reports to: Board of Directors

The Executive Director provides leadership in all areas of operation including the mission, vision and organizational goals; oversees programs and services; communicates with the Board of Directors; oversees finance and resource/fund development, human resources, community relationships, marketing/public relations, and facility management.

Primary Functions

Vision and Planning

  • Develops and communicates a vision for the organization that is consistent with our mission.
  • Develops solid communication between the Board of Directors and staff.
  • Establishes objectives for the organization based on the goals, strategic plan, policies, and input from the Board of Directors.
  • Collaborates with the Board of Directors and staff to determine the best way to accomplish the objectives.
  • Designs the most efficient pathway to achieve results and establishes time lines.

Monitoring and Evaluating

  • Ensures that organizational and individual objectives are being attained, corrects deviations and accounts for results, including variances.
  • Communicates with respective parties including the Board of Directors, donors, staff, families and others as necessary to provide necessary data and reports.

Community Involvement/Community Relations

  • Ensures SECC is well represented at appropriate community events, including fundraisers. This may include attending and/or delegating attendance to staff.
  • Serves as the primary spokesperson for all public and media relation.
  • Explores, develops and continues relationships with other community agencies, organizations and services that lead to the enrichment of SECC services and resources for the children in our care.

Leading 

  • Directs, motivates and inspires staff and volunteers to work effectively to meet long and short-term objectives, solve problems and/or implement policy.
  • Translates the vision and mission into action.
  • Responsible for establishing and promoting an overall positive culture within the organization.
  • Helps staff, volunteers, and Board members find pride and satisfaction in their work with SECC.

Employee Management, Development, and General Human Resources

  • Responsible for ensuring effective and timely recruiting, interviewing and assessment of job candidates, including collaborating with others to make the best hiring decisions. This position is co-shared with the Assistant Director.
  • Works in conjunction with office staff and Assistant Director to develop and implement performance management systems.
  • Monitors and manages the performance of direct reports, including documented performance evaluations, corrective counseling, and disciplinary issues.
  • Ensures the organization is in compliance with federal and New York State employment laws, including that all actions with employees are done in a manner that reduces the organization’s liability. Ensures the AD is well versed in all facets of employment laws.
  • Performs, and/or oversees performance of human resources recordkeeping responsibilities to include but not be limited to the creation and maintenance of personnel files and other employment records. Responsible for communication of and timely enrollment in employee benefit programs.
  • Hires and communicates with subcontractors for services needed (maintenance of the building, roofing, HVAC, septic system, cleaning, service agreements, etc.)

Communicating, Documenting, and Reporting

  • Holds regular meetings with direct report staff and ensures that direct report staff holds regular meetings with their staff. Holds regular full staff meetings.
  • Ensures lines of communication are open and effective between administration and staff.
  • Ensures the board is fully informed of relevant activities and that they have the necessary information to make effective board decisions.
  • Attends monthly board meetings and is expected to give a Director’s Report.
  • Helps identify potential board members. Meets with them and the Board President to interview and share the history, vision and goals of SECC.
  • Establishes procedures and systems that effectively and efficiently establish and record all aspects of SECC’s business.
  • Implements documentation methods and ensures accurate recordkeeping.
  • Communicates with AD and office staff about program planning, issues in classroom and placement of staff.
  • Gives input on program purchasing and classroom environment equipment/supplies. Provides hands-on coaching when needed.
  • Gathers and submits licensing materials to NYS OCFS. This includes but is not limited to:
  • Setting up required inspections.
  • Meeting with licensor after inspections, write-up and submit violation corrections.
  • Familiarizing oneself with the NYS OCFS regulations and interpreting and communicating with staff about regulatory concerns and questions.

Financial Management

  • Manages the finances (including fund raising and grants) as needed to carry out the organization’s plans and meet goals.
  • Ensures sound financial practices are developed and maintained, including periodic audits.
  • Prepares and maintains the budget, including monitoring and explaining variances.
  • Oversees decision making regarding large purchases or building changes/improvements, as well as raises, policy changes to tuition or other financial issues.

General Management and Administrative

  • Be willing to do what it takes, even if outside the stated position description, to effectively manage and lead SECC, its staff, volunteers, and mission.

Education, Experience, and other Requirements

Bachelor’s degree in Child Development, Early Education or related field.

Minimum of 2 years of management experience, including a minimum of 2 years supervising employees, preferably in a non-profit setting. History of community involvement.

Skills, Knowledge, and Abilities Needed to Perform Effectively in the Position

  • Superior communication and interpersonal skills.
  • In-depth understanding of non-profit operations.
  • Ability to network extensively with a diverse group of contacts.
  • Ability to effectively delegate appropriate tasks and responsibilities.
  • Ability to recruit, hire, develop, and manage employees, including team development.
  • Understanding of, and appreciation for, employment and human resources policies, including employee performance improvement plans and corrective counseling/action processes.
  • Technical computer skills sufficient to perform job responsibilities.

Job-related Physical Abilities needed in order to perform the job in a satisfactory manner

Must be mobile to travel throughout the facility, property, and the community. May require sitting for extended periods of time and frequent use of electronic/computer equipment. Must be able to step into classrooms to sub, provide light maintenance services (landscaping, cleaning tasks, painting, and gathering of resources/materials from other locations).

Expectations

  • Be on-site full-time at SECC to perform duties and be available to staff and families. (Exceptions to this would include time when attending professional development activities, meetings with other organizations/funders, approved paid time off, or other duties that would require work off-site.)
  • Always support our mission of improving the health and wellbeing of the children we serve.
  • Adhere to SECC policies and procedures.
  • Meet or exceed expected core competencies and performance standards, including consistently reporting to work on time prepared to perform the duties of the position.
  • All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
  • This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by management.
  • This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

Job Type: Full-time

Interested parties please email resumes to cherryvalley1574@yahoo.com

Employment Opportunity: Executive Director